Privacy policy

1. Definitions

1.1. Personal data shall mean any information relating to a natural person, the data subject, who is identified or who can be identified directly or indirectly by reference to such data as a personal identification number or one or more factors specific to his physical, physiological, mental, economic, cultural or social identity.

1.2. Personal data processing means any operation, which is performed with personal data such as: collecting, recording, storing, saving, classifying, grouping, merging, modifying (adding or correcting), providing, publishing, using, logical and/or arithmetic operations, searching, distributing, destroying or other action or set of actions.

1.3. Automatic mode means actions that are performed wholly or partly by automatic means.

1.4. Data subject (natural person) from whom the Company receives and processes personal data.

1.5. Depersonalization of a player profile means an action whereby the first and last name re encoded using randomly generated codes, and all other personal data is deleted from the database. In this way, the tennis match data and the personal statistics remain on TennisAlibi.com, but are not linked to the person and the possibility of tracing the identity

1.6. The members of the TennisAlibi.com team are the employees of Public Institution TenisoNamai.lt, working under different cooperation agreements, and volunteers.

2. General provisions

2.1. These Rules for the Processing of Personal Data (hereinafter the Rules) regulate the basic principles and procedures on the basis of which personal data of registered visitors (hereinafter referred to as Players) of www.TennisAlibi.com website (hereinafter referred to as the TennisAlibi.com Website) are processed.

2.2. The personal data controller is Public Institution TenisoNamai.lt, legal entity code 302728199, registered office address – Konstitucijos pr. 15-53 Vilnius, LT-09308, Lithuania, actual headquarters address – Kauno g. 1a Vilnius, LT-01314, Lithuania.

2.3. When processing Personal Data, we are guided by the Republic of Lithuania Law on the Legal Protection of Personal Data (No X-1444 of 1 February 2008), other laws and legal acts governing the data processing and protection, as well as these Rules.

2.4. Personal data is collected, processed and stored automatically, for legitimate purposes, when the person gives consent, that is, he agrees to comply with the rules of use of the TennisAlibi.com website. Consent is valid indefinitely until the person withdraws his/her consent to this by informing TennisAlibi.com team via email: [email protected].

2.5. TennisAlibi.com collects personal data in the following ways:

• The data is provided by the tournament organising partner. When a tennis tournament is organised through the TennisAlibi.com Website, the tournament organisers register the unregistered players on the website after having familiarised them with these Rules.
• The data is generated by the TennisAlibi.com Website based on the data of the tennis matches entered. The Website calculates the player's statistics in accordance with the data of the tennis matches entered.

2.6. TennisAlibi.com collects, processes and stores the following Personal Data:

• Identification data: full name
• Contact details: country
• Demographic information: date of birth, sex
• Results of tennis matches played: sets, games, match date, field of the match
• Statistical indicators of tennis matches

2.7. Purposes for Personal Data processing:

• Identification of the player and provision of necessary information for the tournament participants (tables, competition schedule, results)
• Systematise the player's match history and provide statistics

2.8. Data collected through the use of the TennisAlibi.com Website, such as IP address, date, time, and viewed pages are collected on the TennisAlibi.com servers only for statistical purposes. Such collection of statistics will not allow direct or indirect identification of the visitor's identity. TennisAlibi.com can perform (anonymous) statistical evaluations. The IP address is not used for visitor identification.

2.9. The Personal Data of players registered on the TennisAlibi.com Website are stored on the HOSTEX server, which is protected against loss, destruction, access, alteration or distribution of data by technical and organisational means. Access to the data is restricted to persons authorised by TennisAlibi.com who are responsible for the technical, commercial, and content-based maintenance of the server.

2.10. You can view Personal Data collected by TennisAlibi.com Website on:

• Website visitors. All data are publicly available on the Website for all visitors
• Team members of TennisAlibi.com – have access to all players’ data

2.11. The Personal Data collected by TennisAlibi.com Website can be processed by:

• TennisAlibi.com team members have access to all players' data and can edit them, if necessary. They can edit the email address according to the player's request. If necessary, they can also edit the tennis match data.

2.12. When processing personal data, the TennisAlibi.com team is committed to:

(a) to protect the secrecy of Personal Data;

(b) to process Personal Data in accordance with the laws of the Republic of Lithuania, other legal acts and this Instruction;

(c) to refrain from disclosing, transferring and creating conditions for access, using various means, to the processed information to any persons who are not authorised process Personal Data;

(d) immediately notify the TennisAlibi.com manager or person designated by him of any suspicious situation that may endanger the security of Personal Data

3. Enforcement of person’s rights

3.1. The player, by providing the identity document to the TennisAlibi.com institution, is entitled to receive information about the sources and the type of personal data collected about him, the purpose and the manner in which they are processed, a to whom they are provided. Access to Personal Data is provided upon submitting a written request to TennisAlibi.com for access to Personal Data by e-mail or mail.

3.2. TennisAlibi.com, upon receiving the player's request for the processing of his/her Personal Data, answers whether any processing of the Personal Data relating to him/her are processed and provides the Player with the requested data no later than 30 calendar days from the date of the Player's request. At the player’s request, such data shall be provided in writing at specified address or e-mail address

3.3. The possibility to correct, destroy personal data or discontinue the processing of Personal Data is offered for the Player upon submission of a written request to TennisAlibi.com  by post, fax or e-mail or one verbal request if the employee can be identified. TennisAlibi.com, upon receiving such a request, immediately checks the Personal Data and without delay, at the Player's request, depersonalises the player's profile or, in the absence of tennis match information, completely deletes the player's profile.

3.4. TennisAlibi.com must promptly notify the Player of the destruction of Personal Data made or not made at his/her request.

3.5. TennisAlibi.com shall ensure all other rights, guarantees and interests guaranteed to the employees by the laws and other legal acts of the Republic of Lithuania.

4. Transfer of personal data

4.1. Personal Data may only be provided to those Recipients of data with whom TennisAlibi.com has signed relevant agreements for the transfer/provision of Personal Data and if the Recipient ensures adequate protection of the Personal Data to be transferred. Personal data may also be transferred to third parties in other cases and in accordance with the procedure provided for in the laws and other legal acts of the Republic of Lithuania.

4.2. TennisAlibi.com does not use and not disclose sensitive personal information such as health information, information on racial origin, religious beliefs or political opinions, etc., without the express consent of the data entity, unless otherwise required by law or permitted by law.

4.3. Personal data may also be transferred to third parties in other cases and in accordance with the procedure provided for in the laws and other legal acts of the Republic of Lithuania.

5. Risk factors for the breach of Personal Data

5.1. Breach of the protection of Personal Data means an act or omission that may cause or causes undesirable consequences, as well as contradicts to the mandatory norms of the law on the protection of personal data. The degree of harm, damage and consequences of the Personal Data breach is determined by a commission formed by the manager of TennisAlibi.com or its authorised representative on a case-by-case basis.

5.2. Risk factors for Personal Data breach:

(a) unintentional violations of Personal Data protection due to random reasons (data processing errors, erasure, destruction information media, data records, detection of incorrect routes (addresses) in the transmission of data, etc., or malfunction of systems due to power failure, computer virus, etc., violation of internal rules, lack of system maintenance, software tests, inadequate maintenance of data media, inadequate line capacity and protection, computer integration into the network, protection of computer programs, insufficient supply of fax materials, etc.);

(b) intentional violations of the protection of Personal Data (unlawful intrusion into the Company/hotel premises, storage media of Personal Data, information systems, computer network, malicious violation of the rules on Personal Data processing, deliberate dissemination of computer virus, theft of Personal Data, abuse of other rights of employees, etc.);

(c) unexpected random events (lightning, fire, flood, water flooding, storms, combustion of electrical wiring, effects of temperature and/or humidity changes, ingress of dirt, dust and magnetic fields, accidental technical accidents, other natural forces and/or uncontrolled factors, etc.).

6. Implementing measures for the protection of personal data

6.1. To ensure the protection of Personal Data, TennisAlibi.com implements or intends to implement the following Personal Data protection measures:

(a) administrative (establishment of secure documentation and management procedures for computer data and their archives, as well as the organisation of work in various fields of activity, familiarisation of the staff with the protection of Personal Data during employment and after employment or similar relationships, etc.);

(b) hardware and software protection (administration of server stations, information systems and databases, workplaces, maintenance of the company's premises, protection of operating systems, protection against computer viruses, etc.);

(c) protection of communications and computer networks (data data sharing, applications, filtering of unwanted data packets (firewalling), etc.).

6.2. Hardware and software of Personal Data protection must ensure:

(a) installation of backup copies of operating systems and repositories of databases, identification of copying techniques and control of compliance;

(b) uninterrupted data processing (processing) technology, (c) strategy for the recovery of systems in case of unforeseen events (surprise management), (d) physical (logical) separation of software testing environment from the workflow operating processes, (e) authorised use of data, their non-vulnerability.

6.3. TennisAlibi.com team members who have the right to process Personal Data or to organise and execute their protection, must strictly comply with the Personal Data protection measures and the safeguards, relevant rules, instructions or procedures established by Public Institution TenisoNamai.lt.

7. Term of Personal Data processing

7.1. Personal Data collected on the TennisAlibi.com Website are stored indefinitely. The player has the right to submit a request to depersonalise the profile information. The request must be sent to [email protected].

8. Liability

8.1. Team members of TennisAlibi.com who violate the requirements of the Law on Legal Protection of Personal Data of the Republic of Lithuania, other legal acts regulating the processing and protection of personal data, shall be subject to liability measures provided for in the legislation of the Republic of Lithuania.

9. Final provisions

9.1. Supervision of compliance with the Rules and review thereof, as appropriate, is the responsibility of the Manager of TennisAlibi.com or his authorised representative.

9.2. Responsible team members of TennisAlibi.com are made aware of the Rules with signature confirmation.